Managed office space is a fully-serviced workplace provided by a third-party operator, designed to offer businesses a hassle-free working environment. Managed office space comes fully equipped with essential amenities such as furniture, high-speed internet, utilities, and often additional services like reception support, cleaning, and maintenance. Tenants benefit from flexible lease terms, allowing for short or long-term occupancy without the commitment and costs associated with traditional office leases.
These office spaces are ideal for startups, small businesses, and companies seeking to expand quickly or establish temporary locations. They provide a turnkey solution, allowing businesses to focus on their core activities without worrying about logistics in office management.
6 Benefits of Managed Office Space for Small Businesses
Let’s read about the key benefits and uncover how managed office spaces can transform your small business.
1. Cost-Efficiency
Managed office space offers significant cost-efficiency for small businesses, primarily by eliminating the need for huge upfront investments in office infrastructure. Traditional leases often require substantial capital for furniture, equipment, office setup, and long-term commitments that can be risky for small enterprises. Managed office spaces, on the other hand, come fully furnished and equipped, allowing businesses to move in and start operations immediately.
For instance, a small tech startup with ten employees can save significantly by opting for managed office space instead of a traditional lease. With managed office space, the all-inclusive monthly cost is around Rs. 50,000 – 60,000, compared to 6 lakhs for a traditional office lease. This results in savings of approx 5.5 lakhs per month, along with benefits such as flexibility, no long-term commitments, and hassle-free management.
These spaces typically include utilities, internet, and maintenance in the rental fee, reducing unpredictable costs and simplifying budgeting. Moreover, flexible lease terms mean small businesses can scale up or downsize their office space as needed without incurring penalties, making it easier to adapt to changing business needs.
2. Reduced Administrative Burden
Managed office space significantly reduces the administrative burden for small businesses by outsourcing the management of office logistics and maintenance to the service provider. This allows business owners and their teams to focus on core activities rather than spending time on operational tasks. The managed office space provider handles cleaning, maintenance, and security, ensuring a professional and well-maintained environment without needing in-house staff.
Additionally, managed office spaces often include reception services, mail handling, and IT support, streamlining day-to-day operations. This comprehensive support system minimizes the need for administrative staff and the complexity of managing multiple service providers.
3. Enterprise Grade Security
Managed office space provides small businesses with enterprise-grade security, ensuring a safe and secure working environment without the need for substantial investment in security infrastructure. These spaces are equipped with advanced security systems, including CCTV surveillance, access control systems, and secure entry points, which are typically beyond the budget of small businesses when setting up their own offices.
Additionally, managed office providers employ professional security personnel to monitor and protect the premises, enhancing the overall safety of tenants. These measures not only safeguard physical assets but also protect sensitive data, providing peace of mind to business owners and employees. Regular maintenance and upgrades of security systems by the provider ensure that the latest security technologies are in place, addressing potential vulnerabilities promptly.
4. Move-in Faster
Managed office space allows small businesses to move in quickly, thanks to the ready-to-use setup provided by the coworking space operator. These offices come fully furnished and equipped with essential amenities such as desks, chairs, internet connectivity, and utilities, eliminating the need for lengthy setup processes typically associated with traditional office spaces.
The instant availability of these resources means businesses can start their small startups immediately, without the delays involved in purchasing furniture, setting up IT infrastructure, or negotiating service contracts. Additionally, the coworking space provider handles all initial preparations, including space planning, equipment installation, and compliance with safety regulations, ensuring a seamless transition for new tenants.
5. Inspire with your Workspace Design
Managed office spaces often feature innovative and inspiring workspace designs that can significantly enhance productivity and creativity among small business employees. These spaces are carefully curated to foster collaboration, creativity, and a positive work culture. With modern and ergonomic furniture, vibrant decor, and thoughtfully designed layouts, managed office spaces create an inviting and stimulating environment where employees feel motivated and inspired to do their best work.
Moreover, the diverse and dynamic community within coworking spaces can spark creativity through interaction and idea exchange with professionals from various industries. Additionally, amenities such as comfortable breakout areas, wellness rooms, and recreational spaces contribute to employee well-being and satisfaction, further boosting productivity.
6. Attract the Best Talent
Managed office spaces are a powerful tool for small businesses to attract top talent by offering appealing and inspiring work environments. The carefully curated interior design of these spaces creates a professional yet inviting atmosphere that resonates with prospective employees. Modern furnishings, innovative layouts, and stylish decor contribute to a vibrant and dynamic workplace that appeals to candidates seeking a progressive and forward-thinking company culture.
Furthermore, managed office spaces often provide access to premium amenities such as state-of-the-art technology, wellness facilities, and community events, enhancing employee experience. Job seekers are drawn to these spaces not only for the physical aesthetics but also for the opportunities they offer for networking, collaboration, and professional development within a diverse community of like-minded individuals.
What is the difference between coworking and managed offices?
There is a misconception that coworking spaces are the same as managed offices. Let’s read about the main differences between coworking space and managed office.
| Aspect | Coworking Spaces | Managed Offices |
|---|---|---|
|
Lease Flexibility |
Typically offer flexible and short-term lease options |
Provides long-term lease agreements |
|
Amenities |
Shared amenities like meeting rooms and kitchens |
Shared amenities plus additional services like reception and IT support |
|
Privacy |
Open-plan layout with limited privacy options |
More options for private offices or secluded areas |
|
Cost Structure |
Usually pay-per-desk or membership-based pricing options |
Fixed monthly rental fees with additional charges for services |
|
Community |
Foster a diverse community for freelancers |
Offers collaboration and networking opportunities for small business owners |
5 Best Managed Office Spaces in Pune For Small Businesses
Let’s check out the top-managed office spaces in Pune’s most popular areas.
BBC – Managed Office Space in Baner, Pune offers a strategic location for businesses seeking efficiency and convenience. Situated in the bustling Baner area, it provides easy access to major transportation routes and key business hubs. Its proximity to commercial centers ensures networking opportunities and access to potential clients. Additionally, spaces in Baner boast a vibrant community and a range of amenities including restaurants, cafes, and recreational facilities, fostering a conducive work-life balance for employees.
Explore the location TRIOS BBC with Google Maps!
Icon – Managed Office Space in Viman Nagar offers an unparalleled location for businesses seeking a strategic advantage. Nestled in the heart of Viman Nagar, this workspace enjoys proximity to Pune’s international airport, facilitating seamless connectivity for domestic and international travel. Its central position also grants easy access to major business districts, fostering collaboration and networking opportunities with industry peers. Viman Nagar’s vibrant atmosphere, with its array of dining, shopping, and entertainment options, ensures a well-rounded work-life balance for employees.
Explore the location TRIOS Icon with Google Maps!
Explore the location TRIOS Symphony IT Park with Google Maps!
Indialand Global Tech Park in Hinjewadi offers an unrivaled location for managed office spaces. Situated in Pune’s prominent IT hub, it provides easy access to major tech companies, fostering collaboration and networking opportunities. Its modern infrastructure, coupled with a range of amenities and professional services, ensures a conducive environment for businesses to thrive. With its strategic location and comprehensive facilities, Indialand Global Tech Park stands as the top choice for managed office spaces in Hinjewadi.
Explore the location TRIOS Indialand Global IT Park with Google Maps!
Explore the location TRIOS Lalwani House with Google Maps!
Conclusion
With TRIOS, small businesses can thrive in a professional environment with modern amenities and flexible workspace options. What’s more, TRIOS offers innovative startup support with its Voyager Program, granting startups the chance to win a year of free coworking space, further empowering their journey to success. Elevate your business with TRIOS and unlock the potential for growth and collaboration in a dynamic workspace tailored to your needs.
FAQs
1. What is the difference between a serviced office and a managed office?
Service offices offer shared work environments within a larger space and flexible memberships, fostering collaboration among diverse professionals. Managed offices, however, provide dedicated spaces customised to individual businesses, offering more privacy and control over the workspace environment, often with additional amenities and support services tailored to specific needs.
2. How do I find the perfect managed office space?
Finding the ideal managed office space involves assessing your business needs, location preferences, budget, and desired amenities. Research online platforms, visit potential spaces, and consider factors like accessibility, infrastructure, and support services offered by providers to ensure the space aligns with your requirements and promotes productivity.
3. Which is the best location for managed office space in Pune?
The best location for managed office space in Pune depends on your specific needs and preferences. However, areas like Hinjewadi, Viman Nagar, Baner, and Nanded City are popular due to their strategic locations, excellent infrastructure, and proximity to key business hubs and amenities.
Pratik Potnis
Pratik Potnis is the Founder and CEO of TRIOS Coworking Space. With over a decade of entrepreneurial experience and a strong business network, he has helped 200+ companies with his world-class coworking space services including Microsoft and Dunzo. At Trios, Pratik ensures all the operations are streamlined and aligned to business growth. He is well-versed in business forecasting and generating strategies for innovation and sales.You may connect with him on LinkedIn, Twitter, and Facebook.
