Working from home has been a comfort for everyone post-pandemic. In this scenario, bringing back the teams to the workspace has become a herculean task for the business owners. No wonder office peacocking has picked up the pace and owners try to lure teams with various amenities. And flexible office space can be one such effective way to bring back the workforce in the office.
In addition to this, the true essence of the workplace transcends mere productivity. Visionary founders who believe in it also recognize the importance of collaboration and camaraderie that form an environment that encourages innovation.
Read here why many companies these days are opting to create more flexible office spaces, which boosts office morale and helps founders provide the staff with various places and ways to work that suit their needs.
What is Flexible Office Space?
Flexible workspace is a modern and innovative concept. Unlike traditional office spaces with fixed desks and cubicles, flexible office spaces have different desk layouts in different areas. The layout is designed to keep the change in team size and business goals in consideration.
These spaces can be easily rearranged according to changing business objectives, giving business owners peace of mind. Flexible office spaces are revolutionizing the way you work, seamlessly supporting diverse work styles, from hybrid models to ever-changing team sizes. These innovative environments can give the founders an edge over those using traditional office space.
Different Types of Flexible Office Space
1. Managed Office Space
Managed office spaces are offered by coworking space providers which can be customized to suit your needs. In simpler terms, it is flexible office space for rent that comes with furniture and electricity. Other components such as color combination, security camera, and lighting can be customized by the tenant.
Read here – “Benefits of Managed Office Space and 5 Best Options“
2. Serviced Office Space
These office spaces are fully furnished and ready to move into. They can be leased for a fixed period of time. They come with all the necessary facilities, such as a printer, air conditioning, and wi-fi. While a managed office offers a customizable, empty space that business owners can tailor to their needs, a serviced office space provides a fully furnished workspace with shared facilities. They offer high-standard amenities to make sure that you can solely focus on your business.
3. Coworking space
Coworking spaces offer a flexible work environment for enterprises and individuals, letting them work either independently or in groups. Professionals get the opportunity to communicate and develop a community of like-minded individuals. Remote workers, startups, and freelancers generally opt for such spaces. It offers benefits like cost-effectiveness, networking, and flexibility in terms of seating options.
4. Hot desks
Hot desks eliminate the concept of fixed seats. The teams can sit wherever they want to. Such workspaces encourage communication and collaboration. Hot desking gives a chance to utilize the space in the best possible way and also fosters a dynamic work culture. It enhances work satisfaction and also reduces the real estate costs of the company.
5. Virtual office
Virtual offices are a kind of workspace that does not exist at any particular physical location but has a mailing address. It offers all the services required to run an office, such as mailing addresses, meeting rooms, and phone answering services. Startups and small companies opt for Virtual offices because of their cost-effectiveness.
Characteristics of Flexible Office Space
Flexible offices feature open floor plans, and modular furniture, which gives the organization the liberty to alter the arrangements to accommodate the changing needs of the organization. But there is a lot more to check out further about flexible office space and its characteristics.
1. Open-plan designs
Open- plan designs of the flexible office space are one of the key attractions for the owners. They offer a boundless environment that encourages collaboration and communication. The absence of the closed enclosure of a cubicle enforces a free environment and communication in the office. Moreover, the open plan leaves an option to configure furniture as per requirements. There can be close seating for a meeting or the same arrangement can be changed to a yoga session or a community-building activity
2. Amenities and Facilities
There are many facilities we can look forward to in a flexible office apartment. High-speed internet, meeting facilities, a good security and surveillance system, a pantry, gym and shower facilities, business equipment like printers, and parking space are some of the necessary amenities. If you are looking for flexible office space to rent, then inquire about the availability of these amenities and facilities.
3. Professional services
Several professional services should come along with any flexible office space.
- Meeting rooms and technical support
- IT support during office hours
- On-site staff or community managers to ensure the comfort and availability of different amenities
- Secure mail services
- Regular maintenance of the place
These are some of the professional services that make Flexible office spaces a great place to work.
4. Quite Zone
Every flexible office space often offers a quiet room where anyone can sit quietly in peace. Sometimes it can be a place to escape from the daily hustle and other times it can be used to engage in brainstorming. These rooms can be completely separated from the work area, separated by a wall or any other structure. The main idea is to have pin-drop silence in the quiet zone.
6 Benefits of Flexible Office Space
Flexible office space has game-changing advantages like cost-efficiency, let’s you move in easily, and many others that can help you know how you can reshape your working culture by opting for it.
1. Cash Flow
Flexible office spaces provide a predictable, one-time monthly cost that simplifies cash flow management for businesses. While traditional offices have to bear variable expenses such as maintenance, utilities, and unexpected repairs, flexible spaces are typically cost-effective. This arrangement reduces financial uncertainty and administrative burdens, allowing startup owners to focus on growth without being bothered by unpredictable office management costs.
2. Better Collaboration
The entire space in a flexible workspace gives a very collaborative appearance. In a survey, 58% of the professionals agreed that flexible working space enhances job satisfaction. The business owner gets an opportunity to collaborate with several other business owners and build strong connections. Also, flexible office space creates instant connectivity for any business problem among teammates and enhances productivity. Hence, your employees can exist as a team and as individuals at the same time.
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3. Enhanced Productivity
Flexible office spaces give you the option to choose where and how to work. This induces appreciation and contentment. According to a survey, 65% of respondents agreed that modifications in the work environment according to the work function improve productivity. It not only gives you the flexibility to go into a quiet room when you need to think quietly but also gives you the option to have a quick standup meeting or book a meeting room with your employees. The overall time spent sorting out the workspace arrangement is reduced.
4. Move-in Faster
A flexible office space comes with many services and amenities. It offers every facility to the business owner that is needed to start a new venture. They have a ready-made office space where business owners can easily move in without spending time checking out the availability of the internet, the presence of seats, and the option for security logins. With minimal downtime, any group of working professionals can start working from a new location.
5. Inspire with Your Workspace Design
Flexible workspace can be turned into an inspirational zone. Small businesses and startups can host idea-sharing activities and problem-solving sessions in the work area at any point in time. The employer can have breakout spaces with inspiring artwork and coloring schema. There are collaboration spaces with storyboarding and other artwork related to innovative ideas to create an artistic environment that can boost your creativity in your work.
6. Agility and Adaptability
Business owners can easily scale the amenities for new teams in flexible workspaces. Scalability is one of the primary concerns of any business owner, which consumes time and resources. In the case of flexible office spaces, they just have to raise requests and pay for the services. The flexibility to adapt to new requirements by making quick changes to the required services is hassle-free.
How Do You Find the Best Flexible Office Space for Your Business?
If the benefits of flex office space inspire you to rent one, the next step is to look for factors to consider prior to renting one. Follow the steps given below to find an office space suitable for your business.
1. Location
Location should be the top priority when searching for an office space. A lot of time is wasted commuting to the office. The flexible office space should be near residential areas. Long distances to the office would exhaust people and drain their energy. The location of the office should be clear and easy to find. Moreover, the surrounding environment also plays a significant role. Such as, a vibrant neighborhood with cafes, parks, and gyms enhances the overall work experience of the people. They can enjoy the short office breaks in this type of environment and get a breath of relaxation.
2. Search Online
Online searching can be very helpful in finding the right coworking space. Open Google Maps or any other search engine and search for ‘flexible office space ’ in the designated locality. For instance, ‘flexible office space in Pune’. You can explore every option in the list. Check the website of the office space. Established office spaces have a website where they offer every kind of detail. Go through the website and their GMB details. Find out images of the office interior. This will give you a fair idea of the space. Also, check the number of people it can accommodate.
3. Book an Office Tour
Online information can be made up and exaggerated. Do not completely rely on online information. Once you have shortlisted the offices, then plan to visit them physically. You will get a fair idea of the locality and the ease of reaching the office. Check the quality of the furniture and other amenities. Enquire about the services and their quality. You can visualize the kind of working space you want to own. For instance, you might want to have a meeting room and a secluded area for brainstorming. Check if the space has everything you want.
4. Budget
Even after you like everything in a flexible office space, you might get stuck with the budget. So, keep your budget in consideration while exploring different offices. Revisit your business plan if you have not allocated a budget for renting an office. Connect with the owners of the flexible office to inquire about the cost of the coworking space. Make a list of all the services and amenities you want. This will give better clarity when asking about the rent. Keep some extra expenses in consideration for the future. There might be some changes in the project plan or the addition of resources. You may not make the budget again.
5. Amenities
Business owners and their teams spend most of their productive time in the office. Hence, your office should be comfortable for you and your employees. It is essential to make a list of all the amenities and services you will need. From Wi-Fi to a cafe, include everything. Connect with the office space owner and discuss the same with them. You can also inquire about the charges to upgrade the services. You can inquire about the service plans available and compare the charges.
Check the washrooms, cafés, and other such amenities that demand hygiene. Ensure that all safety and cleanliness standards are followed in these spaces.
6. Reviews
Reviews can be said to be the blessing of the digital ecosystem. It can be hard to physically connect with different people for reviews, but online reviews give a sneak peek into the real picture. Also, you can go to the search engines and check their GMB (Google My Business) profiles to learn more before making any decision. Besides this, there are websites like Facebook and Just Dial where people post their reviews. Explore these websites and choose a coworking space that sounds right to you based on the user reviews.
5 Best Flexible Office Spaces in Pune For Your Business
We have curated a list of the top 5 flexible workspaces in Pune to help you find the right place that matches your unique needs and elevates your business experience. Starting from amenities to locations, space, and cost-effectiveness, we have worked on every aspect. So, dive in and explore the options here.
1. BBC - Flexible Office Space in Bane
The conveyance is not going to be a problem as TRIOS BBC is located near the Pune-Mumbai highway. The space is large enough to accommodate small businesses as well as MNCs. The building is surrounded by supermarkets, hotels, and healthcare centers. It has a fully furnished office equipped with all the business equipment. You can also get assistance to host corporate events.
Explore the location TRIOS BBC with Google Maps!
2. Icon - Flexible Office Space in Viman Nagar
The TRIOS workspace at Lalwani Icon is the best coworking space in Viman Nagar. It is equipped with several private cabins and conference/meeting rooms to smoothly carry out daily business activities. It is surrounded by public amenities. The office space is adaptable to accommodate all your needs. The ergonomic furniture and lively décor will boost the enthusiasm of your employees.
Explore the location TRIOS Icon with Google Maps!
3. Symphony IT Park - Flexible Office Space in Nanded City
TRIOS at Symphony IT Park is the best flexible workspace in Nanded city where you can book your space according to your requirements. The office is laced with the latest technologies and essential amenities. You can find private pods, meeting rooms, and open spaces to creatively carry out all the business processes. Easy accessibility to the Mumbai-Pune Highway and serene environment make it a must-visit location for professionals.
Get your One day Free Coworking Space Pass here!
Explore the location TRIOS Symphony IT Park with Google Maps!
4. India and Global Tech Park - Flexible Office Space in Hinjewadi
India and Global Tech Park is one of the finest office structures in Hinjewadi. The office building melds with the professional surroundings of Hinjewadi which is a hub of offices. It has more than 300 seats and numerous private cabins. It houses every facility and service required to run a smooth business. The tech park is laced with cutting-edge technology and collaborative workspaces to spark innovation and progress.
Explore the location TRIOS Indialand Global IT Park with Google Maps!
5. White Square - Flexible Office Space in Wakad
The location of White Square has a major impact on the workforce. It is surrounded by upscale hotels and recreational hubs. This commercial hub has been designed to offer the best services to the users. You can explore the website to get authentic pictures and other details of the building.
Explore the location TRIOS White Square with Google Maps!
Conclusion
TRIOS is one of the leading flexible office spaces at multiple locations. It is laden with cutting-edge technology and industry-approved standard services. It is a great place for any small business looking for a workspace to call its safe heaven. We have all the services your business would need to function smoothly and expand further.
You can explore the TRIOS voyager program, designed exclusively for startups. You get all the startup support. You can get free office facilities, funding assistance, and mentoring assistance. Additionally, You can access to the TRIOS community, which can help you find new business propositions. Register now to avail of these services and get started with your journey to success.
Flexible Office Space FAQs
What is the difference between a flexible workspace and a traditional office?
Flexible workspaces come with a variety of options for working. It has different areas for different work, such as private pods and meeting rooms. Traditional offices have fixed workstations where an employee is restricted to their workstation.
What is the future of flexible office space?
The future of flexible working spaces will be fueled by innovations and ideas. With the growing adoption of a hybrid working model, professionals need flexible workspace, as a 100% workforce may not be present in the office. Moreover, the growing cult of finding personal space and focusing on employee well-being will only encourage such working spaces.
What types of businesses can benefit from flexible office space?
Startups and small businesses can benefit from flexible workspaces. They can curtail the amenities and services as per their requirements. It is a great option for businesses with limited resources and costs. Freelancers can also benefit from hot desking. They can connect with business owners and work in such offices whenever required.
Pratik Potnis
Pratik Potnis is the Founder and CEO of TRIOS Coworking Space. With over a decade of entrepreneurial experience and a strong business network, he has helped 200+ companies with his world-class coworking space services including Microsoft and Dunzo. At Trios, Pratik ensures all the operations are streamlined and aligned to business growth. He is well-versed in business forecasting and generating strategies for innovation and sales.You may connect with him on LinkedIn, Twitter, and Facebook.
